Remote Work Policy
Purpose and Scope
Section titled “Purpose and Scope”This Remote Work Policy establishes guidelines for securing Code Town’s assets and sensitive information in remote work environments. This is a key policy given that we are a remote first company. It aims to maintain security and confidentiality while employees work from various locations outside of traditional office spaces.
This policy applies to all Code Town employees, contractors, and authorized third parties engaged in remote work activities.
Policy Statements: Our Commitments
Section titled “Policy Statements: Our Commitments”The following policy statements outline how Code Town manages physical security measures in remote work environments to protect its assets and information.
Work Environment and Equipment
Section titled “Work Environment and Equipment”Employees working remotely are responsible for maintaining a professional and secure workspace to protect company assets and data. Code Town will provide the necessary tools and resources for remote work.
Key requirements:
- Workplace setup: Employees must work in a private, secure space to prevent unauthorized access to sensitive information.
- Company-provided equipment: All company-issued equipment (e.g., laptops, monitors) must be used for work purposes only and should not be shared with non-employees.
- Personal equipment: If personal devices are used for work, they must meet company security standards, including encryption, antivirus software, and regular updates.
Any issues with equipment or software must be reported immediately to the IT department to ensure timely resolution and minimal disruption to work.
Data Security and Confidentiality
Section titled “Data Security and Confidentiality”All employees must follow data security policies to protect sensitive information, such as:
- Secure file storage: Sensitive information must be stored on approved cloud platforms, never on local devices or unauthorized storage solutions.
- Data encryption: All data transmitted between remote workstations and company systems must be encrypted to prevent interception by unauthorized parties.
- Confidentiality: Employees are responsible for safeguarding confidential information. This includes ensuring that sensitive conversations are conducted in private and that unauthorized individuals do not have access to screens or files.
Access Control
Section titled “Access Control”Remote workers must ensure that family members, roommates, or visitors do not have access to company devices or sensitive information. Screen locks and device passwords must be used at all times.
For systems accessing highly sensitive data, multi-factor authentication is required. Remote workers must log off or lock their devices when stepping away, even for short periods.
Internet and Network Security
Section titled “Internet and Network Security”Remote employees must use secure Wi-Fi networks protected by strong passwords. Public or unsecured networks (e.g., cafes, airports) should be avoided unless using a VPN.
Personal networks and devices must have firewalls and antivirus software enabled and regularly updated.
Compliance and Enforcement
Section titled “Compliance and Enforcement”Compliance with this policy is mandatory for all employees, contractors, and third parties with access to Code Town’s data.
In rare cases, business needs, local laws, or regulations may require exceptions. Management will approve any exceptions and define alternative solutions.
Non-compliance may lead to disciplinary action, including termination, as per Code Town’s policies.
Policy Review and Maintenance
Section titled “Policy Review and Maintenance”This policy will be reviewed annually or when significant changes occur to maintain its continuing suitability, adequacy, and effectiveness.