Physical Security Policy

Overview

All access to Code Town’s physical locations are governed by this policy and managed by the leadership team. The policy aims to ensure that access to the office is secured and restricted to authorized individuals to protect our employees, data, and assets from unauthorized access or potential security breaches.

The entirety of the Code Town application is hosted on Cloud Services such as Google Cloud. These cloud providers maintain documentation surrounding their physical security controls, and the Code Town team reviews this documentation yearly to ensure it is compliant with Code Town security requirements.

Policy Statements

1. Employees must ensure their home internet is secure. Use of WPA2 encryption on Wi-Fi networks is required.
2. Employee work devices must be stored securely when not in use to prevent theft or unauthorized access.
3. Employees must report lost or stolen devices immediately to the leadership team. The lost or stolen device will be deactivated, and a new device will be issued.
4. Employees should be mindful of visitors in their home workspace and take steps to prevent over-the-shoulder access to sensitive information.
5. Employees must follow company procedures for the secure disposal of sensitive documents and data, using shredders or secure deletion tools as appropriate
6. Employees must report any suspicious behavior or security incidents to the leadership team or the Facility Management Team immediately.

Controls and Procedures

Pandemic Readiness

In the event of a pandemic, Code Town will follow the guidance and recommendations provided by local, state, and federal health authorities to ensure the safety and well-being of our employees. As a fully remote company, Code Town is well-positioned to maintain business continuity during a pandemic. However, we recognize that our employees may face additional challenges, such as increased family responsibilities or potential health concerns.

Employees are encouraged to communicate any concerns or challenges they face during a pandemic to their manager or the leadership team. We will work with employees to provide the necessary support and accommodations to ensure their well-being and ability to continue working effectively.

The leadership team will regularly communicate with employees about any updates to company policies, health and safety measures, and business continuity plans during a pandemic. If an employee’s home workspace becomes unsuitable or unsafe during a pandemic, the company will work with the employee to find an alternative solution, such as providing additional equipment or assisting in finding a temporary alternative workspace.